Healing Healthcare: Overcoming Challenges to Improve Patient Experience

Healing Healthcare: Overcoming Challenges to Improve Patient Experience

 Imagine this: You’ve found a highly recommended doctor renowned for their expertise and compassionate care. However, upon your first visit, you are met with unfriendly office staff, long wait times, and a disorganized appointment system. Despite the doctor’s excellent reputation, the overall experience leaves you frustrated and dissatisfied.

This scenario highlights a critical truth: In the healthcare industry, customer experience is just as important as medical expertise. If the customer experience aspects are lacking, patients are likely to leave and share their negative experiences with others.

Equating Customer Experience to Patient Experience

To truly understand the importance of customer experience in healthcare, consider these parallels:

  • In corporate settings, customers expect seamless service, easy access to information, and personalized interactions. In healthcare, patients expect the same level of service—efficient processes, clear communication, and compassionate care.
  • In retail, a smooth checkout process is crucial for customer satisfaction. Similarly, in healthcare, an efficient appointment scheduling system is vital for patient satisfaction.
  • In hospitality, staff friendliness and responsiveness are key to a positive customer experience. In healthcare, the demeanor and attentiveness of medical staff significantly impact the patient experience.

By recognizing these parallels, we can see that CX principles are equally applicable to healthcare. The patient journey, much like the customer journey, is shaped by every touchpoint, from the initial contact with the office staff to the interactions with medical professionals.

I recently had Sharon Weinstein, a global thought leader and author of “Healing Healthcare: Evidence-Based Strategies to Mend Our Broken System” on my Doing CX Right podcast (episode 135) to discuss critical insights and actionable strategies for improving customer experience and addressing the systemic challenges in the medical industry. It was a fascinating discussion, and I encourage you to listen to our conversation.

Based on our discussion and my experiences, I’m sharing this article to educate you on the critical role you play in patient experience.

Shifting the Mindset: Everyone Owns Customer Experience (CX)

Transformation starts with recognizing that everyone in healthcare has a CX job. It’s not just the responsibility of doctors and nurses; it includes administrative staff, technicians, and every team member involved in patient care. Every role plays a crucial part in shaping the patient experience. When the administrative staff prioritize patient-centric interactions while scheduling appointments and medical professionals provide compassionate care, the entire patient journey improves. It’s a misconception that only frontline staff impact patient experience. In reality, every interaction, from the first phone call to the final follow-up, contributes to patient satisfaction and loyalty.

Tackling Healthcare and Patient Experience Challenges

Healthcare faces significant problems impacting patient experience. Fragmented systems force patients to repeatedly provide their medical history, leading to disjointed care. Inefficient scheduling causes frustration and delays. Additionally, staff often feel restricted in their decision-making abilities, negatively affecting care quality and satisfaction. 

the impact of bad healthcare on patient experience

The Solution: Comprehensive Strategies for Improvement

To address these issues, there’s an urgent need to adopt the following strategies:

  1. Integrate Patient Portals: Improve system interoperability for cohesive patient data management.
  2. Simplify Scheduling: Utilize advanced technology to streamline appointment processes, reducing wait times.
  3. Empower Staff: Create a supportive culture that allows healthcare workers to make informed decisions.
  4. Focus on Personal Attention: Ensure every patient interaction is characterized by genuine empathy.
  5. Improve Communication: Clarify roles so all team members understand their impact on patient experience.

Expected Outcomes: Enhanced Patient Experience and a Healing Healthcare System

Implementing these strategies will result in:

  • Seamless Care: Better coordination and continuity of patient information.
  • Reduced Frustration: More efficient appointment scheduling and shorter wait times.
  • Personalized Attention: Empowered staff providing tailored, responsive and compassionate care.
  • Greater Trust and Loyalty: A holistic approach that fosters a positive environment for both patients and staff.

Final Reflections

The status quo in healthcare will persist unless we actively challenge it. Every individual, from hospital nurses and emergency room staff to dentists and eye doctors, must take ownership of the patient experience. Your actions and interactions directly impact patient  loyalty and care quality.

To drive meaningful change, prioritize employee well-being, foster collaboration across departments, empower healthcare staff, utilize technology effectively, and focus on providing personal attention. By enhancing the customer experience and building supportive environments for both employees and patients, we can create a healthcare system that truly serves and heals.

I encourage you to commit to these changes and inspire those around you to do the same. Together, we can transform healthcare into a system where compassion and excellence are the norm. The power to make a difference lies within each of us—start by owning the patient experience.

For more in-depth discussions and insights, listen to Sharon and my conversation now.

 

Curing the Healthcare Crisis: A Prescription for Better Patient Experiences

Curing the Healthcare Crisis: A Prescription for Better Patient Experiences

Doing CX Right podcast show on Spotify with host Stacy Sherman
DoingCXRight-Podcast-on-Amazon-with-host-Stacy-Sherman.
Doing Customer Experience (CX) Right Podcast - Hosted by Stacy Sherman
Doing CX Right podcast show on iHeart Radio with host Stacy Sherman

Are patient satisfaction scores capturing healthcare quality?

Are patients truly at the center of healthcare, or are they cogs in an overburdened, impersonal system?

How can we better integrate technology to enhance patient experiences? 

These critical questions are at the heart of creating a workplace where every experience counts, especially in the healthcare industry. Stacy Sherman explores these dimensions with Sharon Weinstein, who shares patient experience transformative insights based on her new book “Healing Healthcare: Evidence-Based Strategies to Mend Our Broken System.” Providing evidence-based tactics for overhauling healthcare practices, Sharon draws from her beginnings as a nurse and decades of first-hand experience observing the profound impact of culture and leadership on both employee satisfaction and patient outcomes.

Topics Discussed About Patient Experiences:

  • The importance of a holistic workplace where you feel whole and excited to be every day.
  • How culture impacts workplace satisfaction and the overall quality of experience in healthcare settings.
  • The limitations of patient satisfaction scores and the need for comprehensive quality assessments.
  • Actions leaders can take to align organizational purpose and value statements for a cohesive culture.
  • Sharon’s personal anecdotes illustrate the impact of leadership and systemic healthcare issues on patient experiences.

8 Business Strategies for Transforming Healthcare Patient Experiences

1. Prioritize Well-Being: Emphasize the importance of employee well-being in fostering a positive culture.

2. Align Purpose: Ensure that everyone in the organization believes in and disseminates the same value statement.

3. Encourage Collaboration: Promote inter-departmental collaboration to enhance the work environment and patient experience.

4. Patient-Centric Care: Make every patient interaction count, focusing on personal attention and needs.

5. Empower Employees: Enable healthcare staff to make decisions that improve patient experiences, reflecting best practices from other industries.

6. Address System Flaws: Recognize and rectify the systematic issues that prevent optimal care and satisfaction.

7. Leverage Technology: Overcome the challenges of fragmented patient portals to ensure smooth information flow and better service.

8. Empathetic Leadership: Model empathy and effective communication within leadership practices.

Whether you’re a healthcare professional, a leader aiming to improve workplace culture, or someone interested in the intersection of employee and patient experiences, this episode offers invaluable perspectives and actionable insights to drive meaningful change in your organization.

Press Play  To WATCH On Youtube

About Sharon Weinstein:  

Sharon, a global thought leader in healthcare, has made a significant impact over her four decades of senior executive experience. Leading a top consulting organization and serving as the Innovation Community Group manager for the ANA, she has been at the forefront of healthcare innovation. Her engaging talks not only empower audiences but also foster collaboration and promote excellence in healthcare. Sharon’s literary contributions, including 22 books and over 167 peer-reviewed manuscripts, have been instrumental in shaping the discourse around healthcare. She is a Top Voice for LinkedIn in Public Speaking and Stress and hosts a LinkedIn LIVE program. Her co-authored book, Think Differently, was published in August 2022, and she has another book, Healing Healthcare: Evidence-Based Strategies to Mend Our Broken System, scheduled for publication by Amplify Publishing Group in 2024.

Connect with Sharon on LinkedIn.

Access her free Stress Management Playbook.

About Stacy Sherman: Founder of Doing CX Right®‬

Customer experience and marketing global keynote speaker, journalist, co-author of two books, advisor, and host of the award-winning DoingCXRight podcast. Known for her Heart & Science™ framework that helps you gain profitable clients and brand loyalty–fueled by an empowered workforce. Stacy’s been walking the talk for 25 years as a strategist and practitioner at companies of all sizes and industries, i.e., Liveops, Verizon, Schindler Elevator Corp, Wilton Brands, and AT&T. She’s also a board advisor at multiple universities, featured in Forbes and other top-rated publications.

Her Why: To cultivate loyal relationships and meaningful experiences that enrich people’s lives. Contact Stacy for DOING Customer Experience (CX) and Service Right, not just TALKING about it. Continue reading bio >here.

Learn More About Increasing Customer Loyalty Through Frontline Staff.

Watch Stacy Sherman’s Linkedin Learning Course‬.

Customer service expert Stacy Sherman shows you how to foster a strong frontline worker experience so your agents and other staff can deliver value and engender customer loyalty.

Learn how to identify challenges that impact frontline worker effectiveness.

Explore hiring strategies for contact center and other frontline roles, as well as how to build positive relationships with your frontline workers from day one.

Find out how to elevate frontline worker performance through intentional training and development and prepare frontline workers for future leadership.

This course equips you with a blueprint to connect frontline worker experience to customer experience, so that you’re focused on doing right by your teams and your customers.

Topics Discussed: Doing CX Right podcast

customer experience, Watermark Consulting, author, speaker, CX advisory firm, radio DJ, artificial intelligence, choreographed experience, impressing customers, lasting impression, emotional impact, book and research, customer experience ROI, operating expenses, Customer Experience ROI Study, financial lift, wallet share, customer acquisition, Net Promoter Score, customer loyalty, customer compliments, brand obsession, emotional resonance, voice of the customer, customer surveys, customer behavior, leadership development

The Patient Experience – How To Do It Right

The Patient Experience – How To Do It Right

.Stacy Sherman’s Patient Experience article originally published in Incisal Edge- Lifestyle Magazine For Dental Professionals (page 24) in honor of the Lucy Hobbs project (Women in dental initiative).

Imagine you booked a Dentist appointment, and when you get to her office, you learn that there was a mistake in scheduling. You leave frustrated and later return at the new date and time. Upon arrival, the front office staff does not greet you, and the waiting room is overly cold. Eventually, the administrator asks your name and says that the Dentist will see you in a few minutes, which turns into a half-hour later.

Finally, the hygienist calls you into her room, cleans your teeth followed by the Dentist examination. All goes as expected, and you agree with the Dentist to return in two weeks for a procedure. Upon leaving, you approach the front desk to arrange another visit. You’re informed that there are no appointments available for over two months. It becomes painstakingly clear that the dentist and office staff never communicated with one another and you’re left running in circles.

This is a real story. It describes my friend’s patient experience that was so aggravating, she ended up choosing someone else to care for her dental needs and family members too. It is unfortunate because she genuinely likes the Dentist and her costs are reasonable too. Yet as in any industry, people buy products and services based on how they feel. It goes way beyond price factors.

What can Dentists and other service providers do to attract and keep patients from going to a competitor? How can they ensure a satisfying experience so that patients share raving reviews versus bad press on social media?

 

There are three best practices to differentiate your company and keep patients happy:

 

1. Design an ideal patient experience through journey mapping.

Write down how patients may learn about your practice, schedule appointments, get service, pay invoices, receive help whenever needed, and related tasks. Describe every interaction that patients may have before arrival, when onsite, and post-visit. Include details, such as the waiting room atmosphere, and how patients get notified of upcoming appointments. When creating a journey map, involve everyone in your office so they “walk in the patient’s shoes” and continue to be mindful of delivering excellence every day.

2. Get and apply patient feedback.

In other words, validate your journey map with real patients to ensure it meets their needs. If, for example, you offer an online portal, ask people to rate their level of effort. Is it easy to use or difficult, and why? Apply this same tactic at each interaction point, otherwise known as “moments of truth” in the customer journey, so that you can identify “pain points” and improve experiences.

3. Train and empower employees to do what’s right, even when the boss isn’t looking.

Hold everyone accountable to deliver great experiences, regardless of job function or title. Use patient survey feedback for coaching opportunities. Discuss as a group what customers are saying, and problem-solve together. Likewise, celebrate examples of great performance, especially as patients mention your staff by name. When your team is valued and appreciated, your patients will see and feel it too. They go hand in hand.

In conclusion, a dentist’s expertise, training, personality, and service costs matter. Yet, there are additional factors that impact patient decisions to return and recommend to others. It’s in your control to differentiate your practice and keep patients smiling. Focus on their entire experience and measure their satisfaction level at every interaction point.

NOTE: The Winter 2021 special magazine edition focuses on women driving positive changes in the dental industry in honor of Lucy Hobbs, who graduated in 1866 and became the nation’s first licensed female dentist. Quite different than today where half of the dental school graduates are women. In her honor, Incisal Edge is dedicating its magazine to Lucy Hobbs and discusses empowering people to drive change, achieve success, and bring women together from all facets. Learn more about the Lucy Hobbs project 

 

Improving Experiences For People With Disabilities (Video)

Improving Experiences For People With Disabilities (Video)

Can you imagine having 84 surgeries before the age of 50?  Think about the number. Who could ever survive that physically or mentally except a superhero, and her name is Stacy Hirschberg.  Stacy’s journey with disabilities is eye-opening from a customer, employee, and patient perspective. 

In honor of International Day of People with Disabilities, I’m bringing Stacy’s stories to life to raise awareness, communicationappreciation, empathy, and more inclusion in and out of the workplace. If even one person’s life is impacted positively from my interview with Stacy, then it will have been worth all the time to produce this article and video. 

Special thank you

To Stacy for openly sharing and making an impact.  If you have questions or want to speak to Stacy, you can email her at Sornee@aol.com. Thank you also to my daughter, Lindsey, who put heart and soul into creating the video montage.

I encourage you to DO something differently!

 

  • If you own a business or lead an organization

    Make it EASIER for your employees with disabilities to do their jobs, and feel accepted.  Create a company culture where everyone feels included and diversity is the norm, not an afterthought. Similarly, focus on customer experiences too. People buy from brands based on how they feel when interacting with companies. They will be more brand loyal when it’s a low level of effort. (Learn more about customer journeys).

  • If you are in the medical field, a caregiver, or work in the front office

    You own the patient experience no matter what your job title is. It’s not hard to interact with individuals in a personal manner and make them feel cared for. Not only will they come back, but also refer you too.

  • If you are living with disabilities

    Learn from Stacy’s stories about gaining confidence, self-advocacy and forming a support team. More details in the video.

By the way, there are many disabilities that are not visible to the human eye. Those stories and lessons learned to improve company culture and employee experiences are coming soon.

Tell Us What You Think.

After watching the video or reading the transcript, share your views by commenting below. Most importantly, share what you’ll do differently to create better experiences for friends, colleagues, family members, and even strangers who have disabilities.

 

Interview Transcript:  

Stacy Sherman:

Hello, everyone, I’m Stacy Sherman, founder of doing CX, right. For many years, I’ve been on a mission to create and inspire better experiences so that real human connections and happiness can exist. There’s a lot of inspirational stories to share. And today, I want to highlight one that is really meaningful in light of the International Day of people with disabilities. Let me start off by introducing someone I call my family and close friend who has a fantastic first name “Stacy.” Welcome, Stacy Hirschberg.

Stacy Hirschberg:

Hi, Stacy, glad to be here. I appreciate the time with you and that there’s even a worldwide disabilities day that can bring more attention to people who have gone through challenges like myself.

Stacy Sherman:

I agree. It’s the first year I even heard about this world day. And so that’s why I’m really making a conscious effort to celebrate with the world. And I’m glad we’re talking. I’ve been reading a lot about what it’s like to live with physical disabilities and amazed by some of the statistics, and learned, for example, from WHO World Report that 15% of the world’s population, more than 1 billion people are living with a disability. And that 450 million are living with a mental or neurological condition. Isn’t that a lot?

Stacy Hirschberg:

I also read that two-thirds of these people will not even seek professional medical help, due to stigma discrimination, and feeling of neglect reasons.

Stacy Sherman:

It’s astonishing and really touches me. I’m curious, having gone through your own experiences. Are you surprised by these facts?

Stacy Hirschberg:

I’m surprised and saddened to hear that so many people are afraid to seek help because of fear and worrying of judgment. I’ll admit that when I was younger, I felt this way too. During high school. I didn’t want to lose friends because of my disabilities. People didn’t want to hang out with me because I always wore casts and had crutches. I couldn’t do what they were doing. I’m a twin. And when my sister left for college, that’s when it REALLY affected me. I made a point of always saying I was fine because I was afraid of losing friends.

Stacy Sherman:

I can only imagine the feeling and emotions you’ve endured. Let’s talk more about your past experiences because you weren’t born with mobility and related difficulties. I’m interested to know, what’s it like in your shoes.

Stacy Hirschberg:

I’m a teacher of children with disabilities. And what makes my story a little bit more challenging is that I have both disabilities that are visual that you can see and medical problems that are not visual when you look at me. I was born a typical identical twin. Thankfully, my sister does not have these conditions. I had a normal childhood until the age of 15. I woke up one morning and suddenly couldn’t walk. After a lot of testing and surgical diagnostics and countless doctor visits, we found out that I have a rare medical condition that prevents me from absorbing vitamin C into my body like a typical person would my body only absorbs vitamin C intravenously. So when you lack vitamin C in your body, everything deteriorates. It helps with muscles and bones and skin healing. So when your body doesn’t have vitamin C, everything just breaks down. This has led me to need many surgeries. I also have a rare blood clotting disorder, a heart problem of advanced arthritis, and a rare condition called EHLERS-DANLOS SYNDROME all of which have complicated my surgical recoveries and have left me disabled in my life today.

Stacy Sherman:

Yeah, there’s a lot of moving parts, It’s really impacted your life especially because you weren’t born with disabilities. You know what life was like before versus now. On that note, I want to talk about three different aspects of your life. One is as a shopper, what I call customer experience, (CX). I always say that people are brand loyal and choose companies based on how easy it is to interact and to do business with them. It’s about feelings and satisfaction, which goes way beyond price factors. Do you agree with this statement?

Stacy Hirschberg:

I definitely do. I choose to buy from companies where the staff is empathetic and helpful. I know recently I’ve had my own situations where I’ve been in stores by myself with full carts and a very visible cast on my arm and with crutches. I’ve asked employees if there are shorter lines to stand on to help out with my mobility. And, I’ve been no. And it’s, it’s unfortunate in today’s society that there’s not always empathy so that I didn’t have to be put in a position and made more uncomfortable with my challenging situation. I could have easily been offered helped. There have been other experiences where I’m by myself and the employees bagging my purchases are oblivious to helping me. And I’ve had to say, I can’t reach those or can you please help me. Some employees will apologize for not looking at me to see my disabilities. Situations like that could have easily been avoided by greeting a person with eye contact. I shouldn’t have to apologize for my disabilities to the store employees.

Stacy Sherman:

Yeah! This story leaves me speechless. Because it’s the opposite of what I’d expect. YOU’RE not the one that’s supposed to be apologizing or feeling badly about who you are and what you’re facing. It’s the company and the organizations that really need to make it easy for you and be more caring as a human being. Let’s shift to you, as an employee, related to employee experience. What is that like from a professional standpoint with disabilities?

Stacy Hirschberg:

As a teacher, I found that I’ve had to work harder to achieve the same status in my boss’s eyes versus a typical coworker, I’ve had to mask my disability to fit in with coworkers. I’m not entitled to accommodations without risking my job. I have been made to walk stairs with crutches and casts on my arms carrying things long distances. It’s sad, but true in today’s society, that I could not be myself. I’m a teacher of students with disabilities, and I myself had to mask my own disability so as not to risk my employment.

Stacy Sherman:

Masking your disabilities. Gosh. Think about that statement. I wonder how many others feel that they need to shield who they are when out in the world? Again, it’s backward, right?  If you really step back and think about what you’re saying? On that note, what do you want people to know who work with colleagues and leaders who manage people with disabilities? What can they do to improve workplace cultures, because we know that when employees feel cared for and valued, they deliver better customer experiences and experiences for each other, even when their boss isn’t looking?

Stacy Hirschberg:

I think that it’s not hard to accommodate someone in need. If a person can’t walk stairs, easily allow them to have an office on the first floor. If someone cannot carry something, provide them with multiple copies of whatever they may need so that they don’t have to put themselves in a position that’s going to lead them to failure. Ask your employee what it is they need to help them succeed. Everybody wants to feel successful in what they do. Communication is key.

Stacy Sherman:

Yeah. And in everything you’re describing, it’s about doing the basics right. Ask employees, colleagues, and customers–what do they need? How can you be of help? There’s no reason to guess. Just ask and they’ll likely tell you.

Stacy Hirschberg:

That’s right.  Something as simple as just asking.

Stacy Sherman:

Yeah, communication. We can dive into that topic alone for four hours. Speaking of a topic that you could talk about for days is patient experience. What comes to mind when I say patient experiences?

Stacy Hirschberg:

I’ve tried to add up how many hours I’ve spent sitting in doctor’s waiting rooms, and it’s just endless and impossible. And I get it Everyone is sitting there in the same boat. But sometimes it just becomes so frustrating. I wish that secretaries and medical staff and doctors understood what it felt like to just sit and wait. It is so important, I think for doctors to have a good bedside manner. A lot of the time, the news they’re delivering is not good and it just rolls off their tongues like they’re asking me to The butter at a dinner table. I wish compassion and empathy and understanding were something practiced, especially when I’m hospitalized. And you have a lot of new doctors and new medical staff coming to the bedside, no introductions, no eye contact, those little touches mean a lot to someone like me who receives negative news a lot of the time. And I’m fortunate through the years to have formed a wonderful team of doctors with compassion and empathy. But it took a long time and many years to get to this point.

Stacy Sherman:

You’re raising something really good here. And that is about you formed a team. You’ve been a self-advocate for many years, I mean, it’s clearly saved your life. What do you think about advocacy and what others need to know?

Stacy Hirschberg:

Yes, yes. I think that patients definitely need advocates, especially complicated patients that see a lot of different doctors, you have to advocate for yourself. And that’s what I did for my dad, who unfortunately passed away recently, and my grandmother, who’s sick, you need to be on top of their care and your own care to make sure everybody is together on the same team.

Stacy Sherman:

If there was a magic wand and you can improve patient experience, what would you advise people in the medical field?

Stacy Hirschberg:

I would remind doctors to put themselves in their patient’s shoes and figure out how to help the patient’s life be more manageable, even if your patient’s future is not going to improve medically, always provide some sort of hope. So that patient has something to grasp on to mindset, I feel has so much to do with recovery. And it’s important for people living with disabilities gives them something to hope for. It’s great. Being able to be a part of the treatment plan and care is so important. It’s a team effort. Everyone must be on the same page together.

Stacy Sherman:

Yeah.  No one’s going to do it for you.

Stacy Hirschberg:

No, you have to own your health and treatment plan.   

Stacy Sherman:

I think you saved your life by being so on top of it. There’s so much to learn from your stories as a customer of brands, as an employee of organizations, and as a patient. If all of those can be easier and better experiences, think how improved your life would be and for billions of people in the world. This has been such an inspiring conversation. And I really believe that this discussion will touch people’s hearts and lead to positive changes, because of your stories and the awareness that we’re bringing.

Stacy Hirschberg:

Thank you so much for giving me this opportunity to tell my story. I hope that it does bring awareness and helps other people feel more confident about themselves.

Stacy Sherman:

I also believe that we need to encourage people to get help despite worries of judgment and related fears. It’s is a huge takeaway that I hope even one person will get from this. Tell me, Stacy, what’s one takeaway or lesson that you want people to remember?

Stacy Hirschberg:

There are many situations that if a doctor or my boss had communicated with me, with full transparency and timely updates, it would have made my situation less challenging, less stressful, and more manageable. It’s all about communication, and that’s something in everyone’s control.

Stacy Sherman:

Yes, 100 percent. I’d also add that we need to humanize business. We need to increase empathy at every role of the organization, whether you’re at the front desk, or you are the Doctor or the CEO. It doesn’t matter what role you have. We all need to practice more empathy. As leaders, it’s important to incorporate empathy training for staff members and intentionally focus on diversity and inclusion initiatives. When employees feel included, appreciated, and cared for, that’s when the magic happens. That’s when they pay it forward. That’s when we all collectively win!

Stacy Sherman:

Thank you again, Stacy, and I look forward to more conversations.

Stacy Hirschberg:

Thank you so much.